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File Extension PST


What is a Personal Information File?

The MS Outlook program to provide users with the Personal Folder function utilizes Files with the .pst file extension. The main task of the PST file extension is to allow users to create an additional storage for their e-mails that can contain addresses, folders, and any other data they deem necessary to keep. This fundamental function of the files with the .pst file extension is very useful for users, since it can also enable them to free up space in their Exchange mailbox on a server.

The files with the .pst file extension can be stored on the machine's hard disk and has maximum capacity of 2GB though they can only be accessed from the computer where they are situated. In order ensure security of their data within the files with the .pst file extension, it can be necessary to back up these files.

In order to create your own file with the .pst file extension, open the MS Outlook application and choose "New" from the File menu. The "Personal Folders file (.pst)" option is located at the bottom of the menu. After clicking the option, the "Create Personal Folders" box will open and you only need to click the drop down list to access the "Save in" box and choose a location where the files with the .pst file extension will be located.

Once created, the files with the .pst file extension can be used through the "Folder List" from the View menu. You can also create a subfolder within the files with the .pst file extension simply by right-clicking the "Personal Folders" selection and choosing the "New Folder" option. Once done, the data from the Exchange server mailbox can be dragged and dropped into the desired subfolder within the file with the .pst file extension.

Author:

Microsoft Corporation

Author's URL:

http://www.microsoft.com


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